Medical records and billing statements are crucial evidence in personal injury claims, helping establish the extent of injuries, treatment received, and financial losses. Obtaining these records efficiently while ensuring legal compliance can be complex and time-consuming.
At Global Matters, our paralegal services assist individuals and law firms in requesting, tracking, and organizing medical records and bills from hospitals, clinics, and healthcare providers. We streamline the process to ensure accurate documentation is obtained promptly for settlements and litigation.
Medical records serve as critical proof of injury and treatment, supporting claims for compensation by detailing:
Diagnosis & Treatment Plans – Confirming the severity and impact of injuries.
Medical Costs – Providing evidence of financial damages for reimbursement.
Long-Term Prognosis – Demonstrating ongoing treatment or permanent disability.
Causation & Liability – Establishing that injuries were caused by the accident.
› Conducting initial case intake to understand the medical history and treatment timeline.
› Identifying key healthcare providers involved in treatment.
› Assisting clients in signing HIPAA release forms to authorize records retrieval.
› Ensuring compliance with medical privacy laws to prevent unnecessary delays.
› Researching and listing hospitals, clinics, and medical specialists involved in the client’s care.
› Determining which records are relevant to the case (ER visits, surgeries, rehab, etc.).
› Drafting and sending formal medical record requests to healthcare providers.
› Following up to ensure timely responses and reduce processing delays.
› Obtaining doctor’s notes, diagnostic tests, surgical reports, and treatment history.
› Retrieving detailed billing statements from hospitals, clinics, and therapy providers.
› Maintaining logs of all pending record requests.
› Sending reminders and escalating requests when responses are delayed.
› Communicating with providers to resolve issues in retrieving records.
› Structuring chronological medical records for clear legal presentation.
› Creating medical expense summaries to assist in claim valuation.
› Compiling treatment timelines for case preparation and trial exhibits.
The timeline varies depending on the healthcare provider’s response time, record volume, and legal requirements. Some providers release records within a few weeks, while others take longer. At Global Matters, we proactively track requests, send follow-ups, and escalate delays to ensure your records are obtained as quickly as possible.
Hospitals and clinics must comply with HIPAA regulations, but some providers delay or deny requests due to legal, privacy, or administrative issues. We ensure proper authorization forms are submitted and, if necessary, address denials through formal legal channels to obtain the required documents.
Yes! You do not have to request your full medical history. We help identify and request only the records relevant to your personal injury case, such as ER visits, surgical reports, diagnostic tests, therapy sessions, and billing statements to strengthen your claim.
Some healthcare providers charge copying or processing fees for medical record retrieval. These fees vary based on the number of pages, electronic access, and state laws. We help minimize costs by requesting digital copies whenever possible and ensuring only necessary records are requested.
If records contain errors, omissions, or incomplete details, it can impact your claim. We carefully review all retrieved documents and, if necessary, request corrections or clarifications from the provider. Ensuring accurate medical records strengthens your case and avoids disputes with insurers.
Medical bills provide a financial record of your injury-related expenses, which is critical for calculating compensation. They prove costs for hospital stays, surgeries, physical therapy, medications, and ongoing care. We help compile, organize, and summarize these expenses to support your claim effectively.